An event checklist is necessary for smooth execution of the event. It is a beforehand planning of individual responsibility assigned to volunteers of an event and also checking whether any extra item is required for the event. An event checklist template should be customized as per the suitability of the event.

Organizing an event is a difficult a task as it involves making a huge number of arrangements. Each step/ task is very important for the event to go on smoothly without any trouble being caused. Thus it is useful if the organizers follow a checklist. The template below provides the organizers with a standard checklist. The individuals willing to use the template can fill in the details of their event and use this template as checklist for their convenience.

“You can Download the Free Event Checklist Template form, customize it according to your needs and Print. Event Checklist Template is either in MS Word, Excel or in PDF.”

Sample Event Checklist Template:

Event Checklist Template

Download Event Checklist Template

___________________ [name of the event]

Date : _____________ [date on which the event takes place in dd/mm/yy format]

Assigned duties:                                                                      Person responsible                   Status

  • Sending vitiation cards to guests                 ___________________              _________
  • Arrangement of projector                            _________________                  ________
  • Arrangement of mikes                                __________________                 ________
  • Decoration of venue                                    _______________                      ________
  • Issuing registration forms                           _______________                      ________
  • Arrangement of food for lunch                   _______________                     ________
  • Making the pamphlets for distribution       _______________                     ________
  • Booking of the venue                                 _______________                    _________
  • Preparing the cost allocation                      _______________                   __________
  • Preparing the power point presentation   _________________                 __________

[Name of the member to whom the              [whether the task

task is assigned]                             is complete or incomplete]