Before an event takes place, proper planning needs to be done so that there is no confusion arising on the day of the event. So an event schedule template is prepared to prevent any such confusion. It is prepared for the volunteers or members of the event organizing committee. It includes details like individual roles of the members and the time each needs to report. An event schedule should have clarity.

When any sort of an event is organized be it a party, a seminar, a gathering, a social do or something else, it is important that the event follow a schedule. This is because there are time constraints for all including the organizers, the guests and the staff. The template provided below helps the organizers of the event in preparing the schedule for their event. It is needed that they fill in the template with required information.

“You can Download the Free Event Schedule Template form, customize it according to your needs and Print. Event Schedule Template is either in MS Word, Excel or in PDF.”

Sample Event Schedule Template:

Event Schedule Template

Download Event Schedule Template

All committee members need to be present three hours before the event begins so as to avoid any mishap and to be aware in case there is change in plans.


Name                                    Start time                              End time                          Task

__________________           _____________                 ___________                  _____________

_________________             ______________               ____________              ______________

__________________           _______________             ____________           _______________

[Name of the person               [time when the task         [time when the take        [details of the

in charge of the                       begins]                            ends]                              activity]






[Objects and devices required for the event]