A good offer of employment template should provide for the position of employee and his working relationship be it contractual or at will basis. It also provides location of the employee’s office and person he/she will be directly reporting to. It also includes a brief summary of the job description.

An offer of employment template is a document which provides the firms with a format in which any offer letter should be prepared. Any firm which wishes to employ an individual has to formally offer him/ her job by way of an offer letter. The firm can use this template to frame its offer letter by adding the relevant details. It gives a proper description of profile being offered, the responsibilities and duties attached with it, the salary and perks along with terms and conditions.

“You can Download the Free Offer of employment Template form, customize it according to your needs and Print. Offer of employment Template is either in MS Word, Excel or in PDF.”

A sample Offer of employment template

Offer of employment template

Download Offer of employment template

Company letter head

Company logo

Date ________________________

Recipient name_________________

Address ________________________

City, Street, state __________________________

Zip code ________________________

Dear __________________________________:

It is my pleasure to extend the following offer of employment to you on behalf of (your company name). This offer is contingent upon your passing our mandatory interviews.

Title: ________________________________________________________

Reporting Relationship: The position will report to:


Job Description is attached.

Base Salary: Will be paid in bi-weekly installments of $_________, which is equivalent to $_______ on an annual basis, and subject to deductions for taxes and other withholdings as required by law or the policies of the company.

Benefits: The current, standard company health, life, disability and dental insurance coverage are generally supplied per company policy. Employee contribution to payment for benefit plans is determined annually.

Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay period, which is equivalent to two weeks on an annual basis. Personal emergency days are generally accrued per company policy.

Expenses: Spell out any moving or other transition expenses the company will pay.

Start Date: _________________________________________________

Car/Phone/Travel Expenses: Normal and reasonable expenses will be reimbursed on a monthly basis per company policy.

Your employment with (Company Name) is (at-will or contractual).

You acknowledge that this offer letter, (along with the final form of any referenced documents), represents the entire agreement between you and (Company Name) and that no verbal or written agreements, promises or representations that are not specifically stated in this offer, are or will be binding upon (Company Name).

If you are in agreement with the above outline, please sign below.



(For the Company: Name)




(Candidate’s Name)