This kind of template serves to identify the employee with the company. A well written proof of employment letter must indicate period when employee started working for the company and expiry date in case of contractual employment.

A proof of employment template is a readymade document which gives the format that must be followed by a formal document issued to certify and thus prove the employment of an individual with a firm. Such documents are essential for the authentication of the employees of the firm. They also help avoid corrupt activities as they have a certain legal bearing on part of the employee as well as the employer. This template can be used by anybody who fills in the required details.

“You can Download the Free Proof of employment Template form, customize it according to your needs and Print. Proof of employment Template is either in MS Word, Excel or in PDF.”

A sample Proof of employment template

Proof of employment template

Download Proof of employment template

Company letter head


(Concerned organization)

(Address for the concerned organization)

To Whom It May Concern:

This letter is to confirm that (name) has been (full-time or part time) employed by (employer), since (employment start date) as (position).

He/she is mandated to (brief summary of duties) on behalf of the (company).

Kindly accord him/her necessary cooperation.

Should you have any questions, please contact the undersigned.

(Employer job title e.g. Company executive, HR person or supervisor)


(Employers phone number)