A good termination of employment template outlines reasons why the employee contract has been terminated. In an “at will” employment relationship the employment may be ended by either party at any time and for any reason. It should also refer to process outlined in the company’s dispute resolution.

Whenever a firm decides to terminate a current employee there is need to follow business protocol. A termination of employment template provides the firms with the format of the termination letters. Template can be used by any firm to frame termination letter to be issued to its employee thus formally informing the individual of his/ her employment status. The firm issuing the letter with help of template needs to fill in the details as per their situation.

“You can Download the Free Termination of employment Template form, customize it according to your needs and Print. Termination of employment Template is either in MS Word, Excel or in PDF.”

Sample Dismissal or termination of employment letter

Dismissal or termination of employment letter

Download Dismissal or termination of employment letter


Name recipient,


City, street, state

Zip code

Name Company,


City, street, state

Zip code

Dear Mr. /Ms/………

Reference: Termination of employment

Further to our meeting of (date) I (regretfully) confirm that your employment with us is terminated with effect from (date)/with immediate effect.

As stated at our meeting the reason(s) for terminating your employment with us is/are as follows:

(Employer must clearly state reasons – transgressions and relevant policies if applicable)

(Employer must clearly state previous warnings, informal, formal, written etc., and circumstances and person’s response and subsequent behavior/performance for each warning.)

(Clearly state requirements regarding return of documentation, equipment, car, submission of final expenses claims, and any other leaving administration issues.)

(Clearly state actual leaving date, requirement or otherwise to serve period of notice, holiday pay, and other pay and pension details.)

(Clearly state the position regarding the employee’s right of appeal, and state the appeal process and timescales.)

Thank you for your past efforts and all the best for your future endeavors.